Code of Business Conduct and Ethics
deCODE genetics (the “Company”) has adopted this Code of Business Conduct and Ethics (the “Code”) to set forth the Company’s standards and practices relating to the business ethics of its directors, officers and employees. The Code is in addition to, and not in replacement of, other policies the Company may have including without limitation policies on research conduct and ethics.
The Code covers a wide range of business practices and procedures. It does not cover every issue that may arise, nor is it a complete list of every legal or ethical question that directors, officers and employees may face in the course of the Company’s business.
The Company requires its directors, officers and employees to observe the highest standards of business and personal ethics in the discharge of their assigned responsibilities. They must behave honestly and with integrity at all times, including in dealings with co-workers, parent- and sister companies and their employees, the public, the business community, customers, suppliers, and governmental and regulatory authorities. They must comply with all applicable legal requirements, avoid any questionable relationships with persons or firms with whom the Company transacts or is likely to transact business, avoid disclosure to others of confidential information obtained in the course of their employment by the Company, and avoid situations which may place them in a conflict of interest situation to the possible detriment of themselves and/or the Company. The following sections of the Code describe these standards in greater detail.
Administration of the Code
The General Counsel (the “Code Administrator”) is responsible for overseeing administration of the Code and serving as a resource to directors, officers and employees by providing information and guidance regarding issues of compliance and ethical conduct. Directors, officers and employees should feel free to discuss questions and issues arising under the Code or otherwise raising ethical or legal compliance concerns with the Code Administrator.
Conflicts of Interest
Directors, officers and employees must conduct the Company’s business on an arm’s-length basis. They are required to avoid any business, financial activity or other activity that may cause their personal interests to conflict with those of the Company. They are obligated to place the Company’s interest in any business transaction ahead of any personal interest or personal gain (i.e., gain to them or to their spouses, family members, roommates, friends or other individuals) and to disclose to the Company all the facts in any situation where a conflict of interest may arise. Further, they may not engage in any outside activity that would prevent them from performing their duties to the Company. Directors, officers and employees must avoid any activity which even appears to present a conflict unless, after disclosure to the Code Administrator, it is determined that the activity is not harmful to the Company or otherwise improper.
A conflict or the appearance of a conflict may arise in many ways. For example, depending upon the circumstances, the following may constitute a conflict of interest:
- Ownership of an interest in a supplier, contractor, subcontractor, customer, licensee, collaborator or other entity with which the Company does business or competes;
- Ownership or other interest in a corporate entity that has engaged Company to conduct research that may become a part of, or affect, a submission for regulatory approval and market reception of such entities’ products or services;
- Acting in any capacity (including as a director, officer, partner, consultant, employee or agent) for a supplier, contractor, subcontractor, customer, licensee, collaborator or other entity with which the Company does business or competes;
- Accepting payments, services or loans from a supplier, contractor, subcontractor, customer, licensee, collaborator or other entity with which the Company does business or competes;
- Accepting discounts or other preferential treatment that has been offered to an individual personally (and not all Company personnel) because of his or her position with the Company;
- Using or disclosing information to which an individual has access by reason of his or her position with the Company for personal benefit or in a manner detrimental to the Company (e.g., use of technology or data developed by the Company for personal benefit);
- Serving as an employee, consultant, officer or director of a supplier, contractor, subcontractor, customer, licensee, collaborator or other entity with which the Company does business or competes;
- Receiving loans or guarantees of obligations from the Company;
- Appropriating a business opportunity in which it is known or could reasonably be anticipated that the Company would be
- Selling property to, or purchasing property from, the Company.
It is not possible to list every situation that may involve a conflict of interest, and the determination as to whether an activity constitutes a conflict of interest is not always clear-cut. An individual who has a question should consult with the Code Administrators. A director, officer or employee who becomes aware of a conflict or potential conflict of interest should bring it to the attention of the Code Administrator immediately. Discussions with the Code Administrator may well result in the approval of certain relationships or transactions that, despite appearances, are not harmful to the Company.
Accuracy of Records and Public Disclosures
The Company requires honest and accurate recording and reporting of information in order to make responsible business decisions and to meet its obligations to make full, fair, timely, accurate and understandable disclosure in the reports that it files with governmental and regulatory bodies, agencies providing research grants such as the US National Institution of Health and the European Commission, and in any other public communications. This means, without limitation, that:
- All financial books, records and accounts clearly and accurately reflect transactions and events;
- Applications and reports to granting agencies will in a timely manner disclose any financial interest or business relationship that a researcher subject to the Code, who is working on a funded research project, may have in any corporate entity affected by the research that is being funded by the granting agency;
- No false or artificial entries are made in the Company’s books and records (e.g., only the true and actual number of hours worked should be reported, and the use of business expense accounts must be documented and recorded accurately);
- No undisclosed or unrecorded funds or assets of the Company are established for any purpose unless permitted by applicable law or regulation;
- No payment on behalf of the Company is approved without adequate supporting documentation and when a payment is made it is used only for the purpose specified in the supporting documentation;
- There is full compliance with the Company’s accounting rules and procedures and internal controls;
- No payroll related expenditures, bonuses, awards or non-cash gifts are given to or by directors, officers or employees without the proper approval and adequate documentation;
- No payments are made in cash or checks drawn to cash;
- No invoices are made higher or lower than normal prices at a customer’s request;
- All Company funds, assets and liabilities are recorded in accordance with appropriate Company accounting procedures;
- Records are retained and destroyed according to the Company’s record retention policies; and
- No individual shall take any direct or indirect action fraudulently to influence, coerce, manipulate or mislead any internal accountant or auditor or the Company’s independent public accountants in the performance of an internal or independent audit of the Company’s financial statements or accounting books and records.
It is the Company’s policy that the reports it files with regulatory agencies, granting agencies, governmental entities and all other public communications will be full, fair, accurate, timely and understandable. The Company expects all personnel to take this responsibility very seriously.
Compliance with Law
Obeying the law, both in letter and in spirit, is paramount to the conduct of the Company’s business. Directors, officers and employees must comply, and, to the extent applicable, ensure that employees under their supervision comply, with the laws, rules and regulations of each city, state and country in which the Company does business. While the Company does not expect that all personnel will know the details of all of these laws, it requires that they have a general understanding of the laws applicable to their specific job responsibilities so as to enable them to determine when to seek advice from supervisors, managers or other appropriate individuals.
To ensure that the Company’s operations are conducted in compliance with all applicable governmental regulations, directors, officers and employees must avoid activities that could involve or lead to involvement of the Company or its personnel in any unlawful practice. For example, among other things, they must not, and, to the extent applicable, must not permit the employees under their supervision to:
- Take any unlawful or improper actions on the Company’s behalf (e.g., engage in conduct that is intended to mislead, manipulate or take unfair advantage of a collaborator or agree with representatives of competing companies to engage in price fixing or other illegal activities);
- Use the assets of the Company for any unlawful or improper purpose; or
- Directly or indirectly promise, offer or make payment in money or anything of value to anyone, including a government official, agent or employee of a government, political party, labor organization or business entity or a candidate of a political party, with the intent to induce favorable business treatment or to improperly affect business or government decisions.
Confidential and Proprietary Information
Directors, officers and employees must maintain the confidentiality of confidential information entrusted to them by the Company or its customers, licensees, collaborators or other parties with whom it does business unless disclosure is authorized and approved by the General Counsel. Confidential information includes all non-public information that might be useful to competitors or harmful to the Company or its customers if disclosed. It also includes information that third parties such as suppliers, customers, licensees and collaborators have provided to the Company. The obligation to preserve confidentiality continues even after employment by the Company ends.
Directors, officers and employees must also protect the Company’s proprietary information. Proprietary information includes intellectual property such as trade secrets, patents, trademarks and copyrights, as well as confidential business and scientific information. In addition directors, officers and employees must respect the trade secrets and proprietary information of others, including the Company’s licensees and collaborators. While information obtained from the public domain is a legitimate source of competitive information, a trade secret or other proprietary information obtained through improper means is not and no individual should obtain such information improperly or use any such information that was obtained improperly.
Conduct of Pharmaceutical Research and Development
Employees engaged in research and development shall adhere to the principles of good clinical practice and shall conduct their activities in accordance with the highest ethical and professional standards. The conduct of scientific research and the analysis and interpretation of scientific data and clinical studies shall be conducted in a manner designed to ensure the best interests of the patients who may use products developed by the Company. Employees must refrain from any activity (e.g., inaccurate reporting of research data or its implications) that could compromise this standard. Medically and scientifically relevant information developed by the Company shall be fair, balanced, accurate and comprehensive.
Waivers of the Code
Any waivers of this Code for directors or officers may be granted only by the Company’s Board of Directors. The Code Administrator may grant waivers for other employees.
Violations of the Code
Compliance with the Code is a condition of employment. No one has the authority to make another person violate the Code, and any attempt to direct or otherwise influence someone else to commit a violation is unacceptable. Failure to comply with the Code may result in a range of disciplinary actions, including dismissal. Any illegal activity will be dealt with swiftly and the violators will be reported to the appropriate authorities.
Directors, officers and employees are required to report promptly any violations of the Code by others to the Code Administrator, regardless of whether such persons are their superiors, peers, or subordinates. The Code Administrator, working with such advisers, including counsel to the Company, as he or she deems necessary or appropriate, will direct the investigation of any suspected violations. Failure to report, or to disclose relevant information concerning, a violation of the Code or the laws and regulations applicable to the Company and its business to the Code Administrator will be grounds for disciplinary action. Similarly, if an individual deliberately provides false information concerning a violation of the Code or the laws and regulations applicable to the Company and its business, he or she may be subject to disciplinary action.
No individual should discuss instances of actual or suspected violations of the Code or criminal activity with anyone other than the Code Administrator and those persons authorized by the Code Administrator to investigate such conduct. Directors, officers and employees must not promise to refrain from reporting conduct to the Code Administrator or law enforcement authorities and must not attempt to dissuade others from reporting actual or suspected Code violations or criminal activity. An individual who is contacted by any law enforcement or other governmental agency about actual or suspected illegal activity of any kind must immediately report such contact to the Code Administrator. Directors, officers and employees are expected to cooperate in any investigation of an alleged Code violation or criminal conduct.
The Company will maintain confidentiality regarding those who make compliance reports and those potentially involved to the extent possible during a compliance investigation. The Company does not permit or tolerate retribution, retaliation or adverse personnel action against any individual for lawfully (i) reporting a possible violation of the Code, law or regulation; (ii) assisting in an investigation of such violation; or (ii) filing or participating in a proceeding to address such a violation. Potential code violations and related information may be reported anonymously by mail addressed to General Counsel c/o deCODE genetics, ehf. Sturlugata 8, 101 Reykjavik, Iceland.
 As as adopted by the Board of Directors in February 2004 and amended in May, 2013.